Last Updated on May 11, 2026
Looking for other ways to say “please be reminded” in emails? Try:
Just a friendly reminder, Kindly note, Please keep in mind, This is a reminder that, Please remember.
These alternatives help your emails sound more professional, polite, modern, and less robotic.
The phrase “please be reminded” is commonly used in professional emails to draw attention to important information, deadlines, meetings, or policies. While grammatically correct, it can sometimes sound overly formal, outdated, or repetitive.
Learning alternatives to “please be reminded” helps improve your business communication by making your emails sound more natural, engaging, and reader-friendly. It also allows you to express urgency in English professionally without sounding harsh.
Whether you’re writing to coworkers, clients, students, or managers, choosing the right reminder phrase improves clarity and professionalism.
“Modern business emails sound better when they’re polite, concise, and human.”
Quick Categories
Formal alternatives to “please be reminded”
- Kindly note
- Please keep in mind
- This serves as a reminder
Pro Tip: Use these in corporate emails, notices, and official communication.
Casual alternatives
- Just a quick reminder
- Don’t forget
- Friendly reminder
Pro Tip: Ideal for teammates or informal workplace culture.
Professional alternatives
- Please note that
- I’d like to remind you
- This is to remind you
Pro Tip: These sound polished without being too stiff.
Gentle reminder expressions
- As a reminder
- Just wanted to remind you
- Kindly remember
Pro Tip: Great for follow-up emails and deadline reminders.
Common Mistakes
- Sounding too robotic
Example: “Please be reminded that attendance is mandatory.” - Using overly direct reminders
Example: “Remember to submit it immediately.” - Repeating the same phrase in every email
Example: Every email starts with “Please be reminded…” - Being too vague
Example: “Please be reminded.” (No context) - Using formal reminders in casual teams
Example: “Please be reminded” in Slack messages
What Does “Please Be Reminded” Mean?
“Please be reminded” is a formal phrase used to bring attention back to something important the recipient may already know.
It is commonly used in:
- Business emails
- School notices
- HR communication
- Appointment reminders
Example Sentence:
“Please be reminded that the deadline is Friday.”
When to Use “Please Be Reminded”
- Meeting reminders
- Deadline notices
- Policy updates
- Appointment confirmations
- Follow-up emails
Spoken vs Written
- Mostly written
- Rare in spoken English
Formal vs Informal
- Formal: “Please be reminded”
- Informal: “Just a quick reminder”
Is It Professional or Polite to Say “Please Be Reminded”?
Polite? ✔️ Yes
Professional? ✔️ Yes
However, it may sound too stiff or outdated in modern business communication.
Better Business Example
Instead of:
“Please be reminded that payment is due tomorrow.”
Try:
“Just a friendly reminder that payment is due tomorrow.”
Pros and Cons of Using “Please Be Reminded”
Pros
- Clear and professional
- Polite tone
- Common in formal emails
- Easy to understand
Cons
- Sounds outdated
- Can feel robotic
- Overused in offices
- Less warm or conversational
“The best reminder emails feel helpful—not demanding.”
Other Ways to Say “Please Be Reminded” With Examples
These alternatives will help you sound more fluent, natural, and professional in emails and workplace communication.
Choose the right phrase depending on the tone, urgency, and relationship with the recipient.
1. Phrase: Just a friendly reminder
Meaning: Gentle reminder
Explanation: Soft and polite tone
Example Sentence: “Just a friendly reminder that the meeting starts at 2 PM.”
Best Use: workplace emails
Worst Use: legal notices
Tone: warm, professional
Context Variability: casual / professional
2. Phrase: Kindly note
Meaning: Draw attention politely
Explanation: Common in formal communication
Example Sentence: “Kindly note that the office will be closed tomorrow.”
Best Use: official emails
Worst Use: casual texting
Tone: formal, polite
Context Variability: professional
3. Phrase: Please keep in mind
Meaning: Ask someone to remember
Explanation: Conversational and natural
Example Sentence: “Please keep in mind that submissions close Friday.”
Best Use: reminders
Worst Use: urgent warnings
Tone: neutral, professional
Context Variability: both
4. Phrase: This is a reminder that
Meaning: Direct reminder
Explanation: Clear and professional
Example Sentence: “This is a reminder that your appointment is tomorrow.”
Best Use: notifications
Worst Use: casual chat
Tone: neutral
Context Variability: professional
5. Phrase: Please remember
Meaning: Ask someone not to forget
Explanation: Simple and direct
Example Sentence: “Please remember to attach the document.”
Best Use: instructions
Worst Use: formal notices
Tone: friendly, clear
Context Variability: both
6. Phrase: Just a quick reminder
Meaning: Informal reminder
Explanation: Sounds modern and natural
Example Sentence: “Just a quick reminder about today’s deadline.”
Best Use: team emails
Worst Use: legal communication
Tone: casual, polite
Context Variability: casual / professional
7. Phrase: I’d like to remind you
Meaning: Professional reminder
Explanation: Personal and polite
Example Sentence: “I’d like to remind you about tomorrow’s meeting.”
Best Use: workplace
Worst Use: automated emails
Tone: professional
Context Variability: professional
8. Phrase: As a reminder
Meaning: Brief reminder phrase
Explanation: Common email opener
Example Sentence: “As a reminder, reports are due Friday.”
Best Use: follow-ups
Worst Use: highly urgent notices
Tone: neutral
Context Variability: both
9. Phrase: Please note that
Meaning: Draw attention to information
Explanation: Extremely common in business writing
Example Sentence: “Please note that the policy has changed.”
Best Use: announcements
Worst Use: friendly chats
Tone: professional
Context Variability: professional
10. Phrase: Friendly reminder
Meaning: Soft reminder
Explanation: Less formal and approachable
Example Sentence: “Friendly reminder: the workshop begins at 10 AM.”
Best Use: team communication
Worst Use: strict policies
Tone: warm
Context Variability: casual / professional
11. Phrase: Don’t forget
Meaning: Simple reminder
Explanation: Direct but casual
Example Sentence: “Don’t forget to submit your timesheet.”
Best Use: informal teams
Worst Use: executive emails
Tone: casual
Context Variability: informal
12. Phrase: Kindly remember
Meaning: Polite reminder
Explanation: Formal but softer
Example Sentence: “Kindly remember to confirm attendance.”
Best Use: formal emails
Worst Use: casual texting
Tone: polite
Context Variability: professional
13. Phrase: This serves as a reminder
Meaning: Official reminder
Explanation: Common in notices
Example Sentence: “This serves as a reminder that fees are due Monday.”
Best Use: formal notices
Worst Use: friendly emails
Tone: formal
Context Variability: professional
14. Phrase: We’d like to remind you
Meaning: Team or company reminder
Explanation: Sounds collaborative
Example Sentence: “We’d like to remind you of tomorrow’s event.”
Best Use: customer emails
Worst Use: personal chats
Tone: professional
Context Variability: professional
15. Phrase: Kindly be aware
Meaning: Bring awareness politely
Explanation: Formal tone
Example Sentence: “Kindly be aware of the updated guidelines.”
Best Use: policies
Worst Use: casual teams
Tone: formal
Context Variability: professional
16. Phrase: Please bear in mind
Meaning: Ask someone to remember
Explanation: Slightly formal expression
Example Sentence: “Please bear in mind that delays may occur.”
Best Use: professional updates
Worst Use: casual Slack messages
Tone: professional
Context Variability: both
17. Phrase: We wish to remind you
Meaning: Corporate reminder
Explanation: Formal and official
Example Sentence: “We wish to remind you that invoices are overdue.”
Best Use: client communication
Worst Use: casual use
Tone: formal
Context Variability: professional
18. Phrase: Just wanted to remind you
Meaning: Conversational reminder
Explanation: Friendly and natural
Example Sentence: “Just wanted to remind you about tomorrow’s interview.”
Best Use: informal workplace
Worst Use: legal notices
Tone: conversational
Context Variability: both
19. Phrase: Please be aware
Meaning: Draw attention
Explanation: Often used for important notices
Example Sentence: “Please be aware that the system will be offline tonight.”
Best Use: alerts
Worst Use: friendly reminders
Tone: serious
Context Variability: professional
20. Phrase: Allow me to remind you
Meaning: Polite formal reminder
Explanation: Very professional tone
Example Sentence: “Allow me to remind you about the submission deadline.”
Best Use: executive communication
Worst Use: casual use
Tone: formal
Context Variability: professional
21. Phrase: We’d appreciate your attention to
Meaning: Polite request for attention
Explanation: Softer than direct reminder
Example Sentence: “We’d appreciate your attention to the updated schedule.”
Best Use: clients
Worst Use: quick reminders
Tone: respectful
Context Variability: professional
22. Phrase: Kindly take note
Meaning: Formal attention phrase
Explanation: Common in official notices
Example Sentence: “Kindly take note of the revised timings.”
Best Use: announcements
Worst Use: casual chats
Tone: formal
Context Variability: professional
23. Phrase: Please don’t forget
Meaning: Friendly reminder
Explanation: Warm and conversational
Example Sentence: “Please don’t forget our meeting tomorrow.”
Best Use: colleagues
Worst Use: legal contexts
Tone: friendly
Context Variability: casual
24. Phrase: A quick reminder
Meaning: Brief notice
Explanation: Modern email phrase
Example Sentence: “A quick reminder that Friday is a holiday.”
Best Use: workplace chats
Worst Use: strict notices
Tone: concise
Context Variability: both
25. Phrase: This is to remind you
Meaning: Direct formal reminder
Explanation: Common in professional emails
Example Sentence: “This is to remind you that payment is pending.”
Best Use: billing emails
Worst Use: casual use
Tone: neutral
Context Variability: professional
26. Phrase: We encourage you to remember
Meaning: Encouraging reminder
Explanation: Softer approach
Example Sentence: “We encourage you to remember the safety guidelines.”
Best Use: training
Worst Use: urgent notices
Tone: supportive
Context Variability: professional
27. Phrase: Gentle reminder
Meaning: Soft polite reminder
Explanation: Popular modern business phrase
Example Sentence: “Gentle reminder that the deadline is tomorrow.”
Best Use: follow-ups
Worst Use: emergency situations
Tone: warm, polite
Context Variability: both
“Gentle reminders are more effective than overly formal commands.”
Mini Quiz / Self-Check
1. Which phrase is most formal?
A. Don’t forget
B. Kindly note
C. Just a quick reminder
Answer: B
2. Best phrase for friendly coworkers?
A. This serves as a reminder
B. Gentle reminder
C. Kindly take note
Answer: B
3. Best for official client communication?
A. Don’t forget
B. Kindly be aware
C. Just wanted to remind you
Answer: B
Comparison Table: Top Alternatives
| Phrase | Tone | Best Use |
|---|---|---|
| Just a friendly reminder | Warm | Workplace emails |
| Kindly note | Formal | Official notices |
| Please keep in mind | Neutral | General reminders |
| This is a reminder that | Professional | Notifications |
| Please note that | Formal | Business updates |
| Friendly reminder | Warm | Team communication |
| Gentle reminder | Soft | Follow-ups |
| A quick reminder | Modern | Workplace chats |
| Kindly remember | Formal | Professional emails |
| As a reminder | Neutral | Follow-up emails |
FAQs
1. Is “please be reminded” outdated?
Not completely, but it sounds more formal and less conversational than modern alternatives.
2. What is the most professional alternative?
“Kindly note” and “Please note that” are highly professional.
3. What’s the softest reminder phrase?
“Gentle reminder” or “Just a friendly reminder.”
4. Can I use “don’t forget” in business emails?
Yes, but only in casual or friendly workplace environments.
5. Which reminder phrase works best for clients?
“We’d like to remind you” or “Kindly note.”
Conclusion
Using other ways to say “please be reminded” helps your communication sound more modern, natural, and engaging. The right reminder phrase improves professionalism while keeping your tone polite and approachable.
Practice using different reminder expressions depending on the audience, urgency, and level of formality to make your emails more effective and reader-friendly.
James Anderson is a professional blogger at SynonymsFlow.com, specializing in synonyms and word meanings. He provides clear, practical insights designed to help readers enhance their vocabulary and language skills.
